Sponsor and Exhibitor Toolkit
Sponsorship of the 2022 Learning Impact Conference is the only place where leaders and innovators come together to discuss the major topics in digital learning and collaborate on accelerating progress for learners and faculty at all levels— from K-12 to higher education to corporate learning. The Learning Impact experience offers attendees inspiration and knowledge-sharing through expert-led speakers and panels, showcase sessions, community roundtables, deep-dive workshops, networking, sponsor exhibits, and more to help institutions get ahead of what's next in edtech.
The following information provides important information regarding sponsor benefits, vendor table hours, rules and regulations, shipping information, order forms, registration, and more.
Already a sponsor, but not sure what is included in your sponsorship package? You can review the benefits associated with each sponsorship package here.
Not yet a sponsor? Contact 1EdTech Events to learn more about becoming a sponsor.
Vendor Table Information
Sponsorship includes a 6-foot table located in the Grand Foyer area on the Grand Hall Level of the Grand Hyatt Nashville, which is the area where all breaks and receptions will take place. We do not provide table numbers in advance of the conference. IMS will identify exhibitor display tables with tent cards placed before setup opens on Monday, June 13. Only small tabletop displays and small pull-up banners can be utilized. Banners must be placed behind the table. No floor displays or freestanding booths are permitted. There will be wireless internet available throughout the venue. Dedicated internet connection, electricity, and tabletop monitors can be ordered through the hotel.
Your shipment label should be addressed as follows:
(Guest Name) (Guest Cell Number)
c/o Grand Hyatt Nashville
Nashville, TN 37203
In addition to the above shipping address, please include the following information on all packages:
Learning Impact Conference
Box ___ of ____
The hotel recently took over onsite shipping from FedEx. As a result, the hotel is willing to deliver small boxes and packages shipped to the hotel to your table. They will also pick up your boxes after the event for return shipping. All boxes for outbound shipping must be taped and labeled with your shipping account details. Any boxes not properly labeled or taped will not be shipped.
Box deliveries will be assessed a handling fee determined by weight. These charges will be posted to the guest account identified on the shipping label.
NOTE: Please schedule your package to arrive three days before the event start date to avoid additional storage fees. All packages received outside this window will incur a storage fee.
AV, Internet, and Electricity
The entire meeting area will have WiFi for all attendees. There will not be electricity pulled to the vendor tables. Exhibitors can order dedicated high-speed internet, computer rentals and electricity directly from Royal Productions, the official vendor for these services at the Grand Hyatt Nashville.
Vendor Table Terms & Conditions Agreement
Upon confirmation of your vendor table, exhibitors must sign the Vendor Table Terms & Conditions Agreement.
- Monday, June 13 | 10:00 AM - 2:00 PM
In-Person Vendor Table Hours of Operation
- Monday, June 13 | 5:00 PM - 6:30 PM (Opening Reception)
- Tuesday, June 14 | 10:00 AM - 10:30 AM (Break)
- Tuesday, June 14 | 2:30 PM - 3:00 PM (Break)
- Wednesday, June 15 | 10:00 AM - 10:30 AM (Break)
- Wednesday, June 15 | 3:00 PM - 3:30 PM (Break)
- Wednesday, June 15 | 5:15 PM - 6:30 PM (Reception)
- Thursday, June 16 | 10:30 AM - 11:00 AM (Break)
Note: You can opt to be at your table during breakfast and lunch, but not required.
Dismantle Vendor Tables
- Thursday, June 16 | 11:00 AM - 1:00 PM
IMS does NOT provide "Vendor Table Staff Only" registration passes. All marketing or other personnel attending to set up or staff the vendor table must register and pay the appropriate member registration fee.
Registration is available online. If you are an IMS member, be sure to log in first to get the lower member registration rate. Please refer to your organization's sponsorship email confirmation to retrieve the coupon codes to utilize any complimentary or reduced registrations included with your sponsorship. All attendees from a sponsor organization must be registered in advance of the conference to use comp or reduced registrations. Coupon codes are not valid for onsite registrations. Contact IMS if you have questions regarding registration and comp codes included in your sponsorship.
Contact Adam Joseph with questions regarding registration.
Lead retrieval devices are not utilized for the Learning Impact Conference.
Promoting Your Sponsorship
Sponsors will receive pre-conference attendee lists based on their level of sponsorship. Use of the registration list is for a one-time email promotion of the organization's participation at Learning Impact and networking purposes. Contact information should not be added to your organization's database for future mailings without explicit approval by the registered attendee. 1EdTech must approve all email campaigns before distribution. Contact 1EdTech Events to approve your email promotion.
Learning Impact Logo and Social Media Posts
Download the 2022 Learning Impact logo and social media template that you can customize to promote your participation.
Frequently Asked Questions
Onsite at Learning Impact
The registration desk will be located on the Grand Hall Level. Registration will be open from Monday, June 13 to Wednesday, June 15, 7:30 AM – 5:00 PM. Registration on Thursday, June 16, 7:30 AM - 10:00 AM. All sessions will be located on the Grand Hall Level and 3rd Level. The full agenda is available online.